Healthy Brown
Information for Undergraduate Students

Program Enrollment Information

Pre-registration dates vary by class year, and complete details are available on the 2021-22 Academic Calendar on the Brown Registrar's website. If you withdraw from studying abroad after pre-registration takes place, your OIP advisor will review the process with you and direct you to the College for further guidance.

 

Visiting students should check with the study abroad office at their home institution for advice on  whether or not they should also register for on-campus courses at their home school. 

Contact your program directly for complete information about the program refund policy, including program deposits. Due to the uncertainty of COVID-19, some organizations are offering greater flexibility with program deposits and other financial commitments; however, each provider's policies will vary and students should inquire directly. Your Brown study abroad advisor is available to assist you in contacting your study abroad provider. 

Your OIP advisor can assist you with deferring your application to another semester. We recommend that you first review your plans with your academic advisor and then contact your advisor at the OIP to discuss your plans. You may be able to reuse some of your previous application materials or you may need to submit new documents.

If you were planning to study on an Approved/Petition program, you must also contact your study abroad program to request permission to defer your application and to discuss your options.

Visiting students who planned to study through a Brown or CASA program should consult with their OIP program manager and with the study abroad office and academic advisor at their home institution about any plans to defer their application.

Please email your OIP advisor as soon as possible so that they can review next steps and assist you with withdrawing from your program. Your withdrawal from a program is not official until the OIP receives your withdrawal request in writing.

Withdrawing from a study abroad program may have financial consequences. Please carefully read the terms of participation and withdrawal policy for your particular study abroad program, as outlined by your program provider and by the OIP. You are responsible for the terms and conditions of all program-related forms, contracts, and documents that you signed.

Students are required to sign a Code of Conduct specific to study abroad, that will outline expectations and consequences for any Code violations. The Code of Conduct will be reviewed during the OIP pre-departure sessions. If you are on an Approved/Petition program, you are also subject to the student conduct policies and procedures established by your program provider or host university. Visiting students may also be subject to the student conduct code of their home institution.

Program Orientation & Operations

The OIP will hold a required general pre-departure orientation for all Brown students in early December. Students will be sent more information on date, time, and location later in the semester. Visiting students should consult with their study abroad office about requirements at their home school. For students studying on Brown-administered or CASA programs, program-specific pre-departure orientation sessions will be held virtually and will be required for all program participants. If you are studying on an Approved/Petition program, please check with your study abroad program for information on pre departure orientation.

No, family members are not permitted to attend. The pre-departure meetings and orientation activities are designed for enrolled program participants only. Family members are welcome to contact the Brown Office of International Programs with any questions ([email protected]).

Delivery methods for in-country mandatory orientation will vary depending on program and quarantine requirements. All Brown/CASA pre-departure orientation sessions will be conducted online.

There are changes to housing options for the 2021-2022 academic year. Brown will not offer homestay options for its programs, and Brown students going abroad with partners will not be permitted to stay in homestays for the 2021-2022 academic year.

Students on all programs will be expected to comply with the academic and other requirements of the program and host institutions. 

For Brown/CASA programs: In instances where a student feels unwell or if conditions shift to require remote-only instruction, the program director will implement a remote-learning plan. All sites have remote-learning plans, and some universities have modified their attendance policies to be more flexible. Students will receive detailed site-specific information during orientation.

For Brown/CASA Programs: In the majority of program locations, cultural activities and excursions have been adjusted to comply with government regulations and travel restrictions on-site; this may mean that substitute or altered versions of excursions will be provided. To minimize disruption, excursions will be planned in compliance with COVID rules and regulations on site — i.e. limited group size, outdoors, and within close proximity of the program site. For these same reasons, modifications may also need to occur after program schedules are shared.

Students participating in approved programs should reach out to their program contacts about program-specific modifications.

Students on Brown/CASA programs are not permitted to travel outside of their host country. Students are required to seek permission from the Resident Director prior to traveling independently within their host country. Each student who is approved to travel independently is responsible for following local and regional health and safety guidelines, as well as respecting the program calendar (orientation and academic semester) and travel-related policies of their program. Before any independent travel, be sure to consult your program and host country guidelines around quarantine, testing and necessary documentation.

Health & Safety

Requirements on quarantine, testing and necessary documentation change frequently and will vary based on your program location. Be sure to check the current requirements for your program and host country prior to your departure. Up-to-date country-specific travel restrictions and entry requirements can be found on the International SOS Pandemic website.

Yes. Brown requires COVID-19 vaccines for all undergraduate students, including students who are studying abroad. Medical and religious exemptions to the vaccination requirement will be granted and reasonable accommodations provided under applicable law. Entry requirements for some countries may include proof of vaccination; please consult with your study abroad advisor if you have questions about your host country's requirements.

Visiting students may email their proof of vaccination directly to Brown University Student Health Services at [email protected]

Information about the requirements and availability of booster shots in other countries is still emerging. In the meantime, we recommend students consult with their healthcare provider for guidance on receiving a booster shot prior to your departure.

Protocols for students who are fully vaccinated will continue to evolve. All students should plan to continue health protocols, such as wearing masks and social distancing, and to follow all public health recommendations and requirements of their program and host country authorities.

The path of the pandemic continues to be unpredictable. Brown will continue to assess local public health conditions , and will endeavor to communicate any and all changes with students as soon as possible should they arise.

All students studying abroad on Brown-administered programs or Approved/Petition programs are covered under a blanket accident and sickness insurance policy that is coordinated through International SOS regardless of the student’s home institution. Some COVID-19 specific information currently is as follows: 

Medical care: If a student contracts COVID-19 and gets sick, their medical care would be covered under the accident/sickness insurance policy and coordinated through International SOS.

Potential repatriation: The accident/sickness insurance policy would provide coverage for medical repatriation in the event of severe illness or hospitalization needed that is not available in the host country. There are no repatriation benefits for fear of contracting COVID-19 or as a result of travel restrictions. Costs for any medically-required repatriation are subject to approval by International SOS.

Diseases and illnesses that require treatment by a physician and symptomatic testing will be covered as part of the accident/sickness insurance policy.  All tests need to be ordered by a medical professional. Asymptomatic testing will not be covered.

In the event that a strict lockdown is implemented, Brown/CASA programs plan to follow a shelter-in-place approach, which will include a transition to remote instruction.

Students participating in approved programs should check in with their program contacts about program-specific plans.

Medical and mental health consultations, including therapy sessions, can be provided virtually or by phone and will be arranged in conjunction with International SOS if program participants are not able to move about freely.

Travel Planning

Before booking your flights, we recommend that you review the airline’s policies on cancellation and change fees. If you are considering trip cancellation insurance, look into “Cancel for Any Reason” coverage when you book your flight, if it is available. Most general trip cancellation travel policies will not apply to cancelling due to the pandemic or coronavirus concerns. 

If you decide to withdraw from your program, you are subject to your program's withdrawal and refund policies. Please consult with your study abroad advisor if you have any questions about your specific program's policies.

Current policy from the Centers for Disease Control and Prevention (CDC) requires all air passengers entering the United States (including U.S. citizens, legal Permanent Residents and non-immigrants) to present a negative COVID-19 test, taken within three calendar days of departure or proof of recovery from the virus within the last 90 days​. Airlines must confirm the negative test result or proof of recovery for all passengers two years of age and over prior to boarding. ​Airlines must deny boarding of passengers who do not provide documentation of a negative test or recovery. Students are responsible for the cost of COVID-19 tests required for travel.

Please see CDC’s FAQ for answers to questions about the requirement for proof of negative COVID-19 test or recovery from COVID-19 for all air passengers arriving in the United States. International students who are returning to their home country should consult with the appropriate government agency for information on Covid-related entry requirements. 

Students traveling to all other international destinations, including their home country, should refer to those respective national and local travel requirements and guidelines.

We recognize that you may have some questions or concerns as you consider your plans for the fall semester. Please contact [email protected] or email your OIP advisor directly.