Healthy Brown
Information for Undergraduate Students

Program Enrollment Information

The Academic Calendar for 2021-2022 is available on the Registrar's website. If you withdraw from studying abroad after pre-registration takes place, your OIP advisor will review the process with you and direct you to the College for further guidance.

Visiting students should check with their study abroad office for advice on  whether or not you should also register for on-campus  courses at your home school.  

Contact your program directly for complete information about the program refund policy, including program deposits. Due to the uncertainty of COVID-19, some organizations are offering greater flexibility with program deposits and other financial commitments; however, each provider's policies will vary and students should inquire directly. Your Brown study abroad advisor is available to assist you in contacting your study abroad provider.

Your OIP advisor can assist you with withdrawing and deferring your application to another semester. We recommend that you first review your plans with your academic advisor and then contact your advisor at the OIP to discuss your plans. You may be able to reuse some of your previous application materials or you may need to submit new documents.

If you were planning to study on an Approved/Petition program, you must also contact your study abroad program to request permission to defer your application and to discuss your options.

Visiting students who planned to study through a Brown or CASA program should consult with their OIP program manager and with the study abroad office and academic advisor at their home institution about any plans to defer their application.

Withdrawing and deferring from a study abroad program may have financial consequences. Please carefully read the terms of participation and withdrawal policy for your particular study abroad program, as outlined by your program provider and by the OIP. You are responsible for the terms and conditions of all program-related forms, contracts, and documents that you signed.

Please email your OIP advisor as soon as possible so that they can review next steps and assist you with withdrawing from your program. Your withdrawal from a program is not official until the OIP receives your withdrawal request in writing.

Withdrawing from a study abroad program may have financial consequences. Please carefully read the terms of participation and withdrawal policy for your particular study abroad program, as outlined by your program provider and by the OIP. You are responsible for the terms and conditions of all program-related forms, contracts, and documents that you signed.

Students are required to sign a study abroad specific Code of Conduct, which will outline expectations and consequences. The Code of Conduct will be reviewed during the OIP pre-departure sessions. If you are on an Approved/Petition program, you are also subject to the student conduct policies established by your program provider or host university. Visiting students may also be subject to the student conduct code of their home institution.

Program Orientation & Operations

The OIP general pre-departure orientation will be held virtually and is required for all Brown students. Visiting students should consult with their study abroad office about requirements at their home school. For students studying on Brown-administered or CASA programs, program-specific pre-departure orientation sessions will be held virtually and will be required for all program participants. If you are studying on an Approved/Petition program, please check with your study abroad program for information on pre-departure orientation.

No, family members are not permitted to attend. The pre-departure meetings and orientation activities are designed for enrolled program participants only. Family members are welcome to contact the Brown Office of International Programs with any questions ([email protected]).

Delivery methods for in-country mandatory orientation will vary depending on program and quarantine requirements. All Brown/CASA pre-departure orientation sessions will be conducted online.

There are changes to housing options for the Fall 2021 semester. Brown will not offer homestay options for its programs, and Brown students going abroad with partners will not be permitted to stay in homestays for Fall 2021

Students on all programs will be expected to comply with the academic guidelines of the program and host institutions.

For Brown/CASA programs: In instances where a student feels unwell or if conditions shift to require remote-only instruction, the program director will implement a remote-learning plan. All sites have remote-learning plans, and some universities have modified their attendance policies to be more flexible. Students will receive detailed site-specific information during orientation.

For Brown/CASA Programs: In the majority of program locations, cultural activities and excursions have been adjusted to comply with government regulations and travel restrictions on-site; this may mean that substitute or altered versions of excursions will be provided. To minimize disruption, excursions will be planned in compliance with COVID regulations on site — i.e. limited group size, outdoors, and within close proximity of the program site. For these same reasons, modifications may also need to occur after program schedules are shared.

Students participating in approved programs should reach out to their program contacts about program-specific modifications.

Each student is responsible for following local, regional, national and international guidelines on traveling, as well as respecting their program calendar (orientation and academic semester) and travel-related policies of their program. Before any independent travel, be sure to consult your program and host country guidelines around quarantine, testing and necessary documentation.

Health & Safety

Regulations on quarantine, testing and necessary documentation change frequently and will vary based on your program location. Be sure to check the current guidelines for your program and host country prior to your departure.

Yes. For the Fall 2021 semester, Brown will require COVID-19 vaccines for all undergraduate students, including students who are studying abroad. Medical and religious exemptions to the vaccination requirement will be granted and reasonable accommodations provided under applicable law. Entry requirements for some countries may include proof of vaccination; please consult with your study abroad advisor if you have questions about your host country's requirements.

Brown students can upload their vaccination cards directly to the Health & Wellness Patient Portal at: Visiting students may email their proof of vaccination directly to Brown University Student Health Services at [email protected]

With the increasing availability of a COVID-19 vaccine, it is difficult to predict what specific protocols may be in place for students who are fully vaccinated. All students should plan to continue health protocols, such as wearing masks and social distancting, and to follow all public health recommendations and directives of their program and host country authorities.

Travel, regardless of destination, brings a certain level of inherent risk. To help mitigate risk for its global travelers, Brown University regularly monitors world health, safety and security events using a variety of assessment sources. In terms of study abroad programming, the University’s Global Travel Risk Assessment Committee (GTRAC) will continue to monitor public health and travel advisory guidance from local public health officials, the Centers for Disease Control and Prevention, the US Department of State, and International SOS. Factors taken into consideration include program location, duration of program, program type and support available, access to visas and consular networks, ability to provide academic continuity should a program be suspended, and the vaccination distribution progress here in the US and abroad. GTRAC meets regularly to assess study abroad feasibility in order to make recommendations to senior leadership at the University.

The path of the pandemic continues to be unpredictable in some parts of the world. Brown will continue to assess local public health environments to ensure the safety of program participants, and will endeavor to communicate any and all changes with students as they arise.

All students studying abroad on Brown administered programs or Approved/Petition programs are covered under a blanket accident and sickness insurance policy that is coordinated through International SOS regardless of the student’s home institution. Some COVID-19 specific information is as follows:

Testing (both symptomatic and asymptomatic): Symptomatic testing will be covered as part of the accident/sickness insurance policy. Asymptomatic testing may be covered in certain cases, for example, if a student was exposed to a positive case but had not yet shown symptoms.

Medical care: Should a student contract COVID-19 and get sick, their medical care would be covered under the accident/sickness insurance policy and coordinated through International SOS.

Potential repatriation: The accident/sickness insurance policy would provide coverage for medical repatriation in the event of severe illness or hospitalization needed that is not available in the host country. There are no repatriation benefits for fear of contracting COVID-19 or as a result of travel restrictions. Costs for any medically-required repatriation are subject to approval by International SOS.

In the event that a strict lockdown is implemented, Brown/CASA programs plan to follow a shelter-in-place approach, which will include a transition to remote instruction.

Students participating in approved programs should check in with their program contacts about program-specific plans.

Travel Planning

Before booking your flights, we recommend that you confirm the airline’s policies on cancellation and change fees. If you are considering trip cancellation insurance, look into “Cancel for Any Reason” coverage when you book your flight, if it is available. Most general trip cancellation travel policies will not apply to cancelling due to the pandemic or coronavirus concerns.

If you decide to withdraw from your program, you are subject to your program's withdrawal and refund policies. Please consult with your study abroad advisor if you have any questions about your specific program's policies.

We recognize that you may have some questions or concerns as you consider your plans for the fall semester. Please contact [email protected] or email your OIP advisor directly.